Systems That Support You - Willo Sana

The Toolkit

Systems That Support You

Over 70 of my favorite apps, tools, and systems to support you and your business, organized by category so you can find exactly what you need.

Note: I'm not using every single one of these, some I've used in the past or feature because they're worth knowing. Some links are affiliate links.

AI Tools I Love

  • Lovable ↗Build full apps & websites just by chatting with AI. 🎁 10 extra credits with my link.
  • Descript ↗Edit video & audio as easily as a doc, transcription, overdub & more. 🎉 50% off your first 2 months.
  • HeyGen ↗Generate polished videos with lifelike AI avatars from plain text.
  • ArtFlow ↗Create AI art, characters & illustrations for your brand and content.
  • Picstudio ↗Studio-quality AI headshots & professional portraits in minutes.
  • Gamma ↗Spin up beautiful decks, docs & one-page sites with AI.

Bookkeeping & Accounting

Coaching, Fitness, & Therapy

  • Transformational Business Coaching with Willo Sana →Work with me directly, either one-on-one or in a group coaching setting!
  • Yoga with Adriene ↗My favorite Yoga instructor on YouTube! Hiring a Personal Trainer (on Zoom) has been the biggest gamechanger of my life! If you're interested in this, I have an
  • BetterHelp ↗Need a therapist? Get matched with someone and get your first week free. I also have many other talented humans in my network.

Seeking a specific type of support, or have a favorite tool I should add? Send me an email or an IG DM and tell me about it! Warmly, Willo

Content Creation & Useful Chrome Add-Ons

Mac Maintenance

  • CleanMyMac 3 ↗Clean, optimize, and maintain your Mac. Can't recommend this app enough! I had a bunch of problems with my MacBook Air, and when searching for solutions I saw s

Mail & Contact Management

  • Google Apps ↗Email, calendar & more! $5/user = $15 (Currently I have 3 users; 2 for my email addresses and 1 for my assistant + I use groups for various alias email addresse
  • SaneBox ↗Save your inbox & your sanity! So grateful for this app.
  • Traveling Mailbox ↗(what I use now) &
  • EarthClassMail ↗Scans your snail mail, so you may view/open/recycle online!
  • EverContact ↗Effortless contact management. When someone emails you, all their information automatically go into your contacts. Never go searching for someone's contact info
  • Convertkit ↗I switched from MailChimp to Convertkit and love it! THEY HAVE A FREE PLAN NOW, TOO!
  • MailChimp ↗Basic email marketing service - good for if you need something free & simple.
  • Insightly ↗CRM (for sales/customer relationship management)
  • GrooveHQ ↗
  • HelpScout ↗
  • HelpRace ↗CRM HelpDesk solutions.
  • Streak ↗CRM inside Gmail!
  • Kiwi for Gmail ↗Removes Gmail from your browser so you can use it as an app on your desktop.
  • AirMail ↗(Mac & iPhone) - Like Mac's Mail App, but better. Interfaces with Google email very well.
  • Chuck ↗app for iPhone, which sorts email by Sender (helps for when you want to clean up/archive an entire sender in one fall swoop!)

Marketing

Modern Faxing (e-Signatures) & Contracts

  • HelloSign ↗Using this now & love it! Especially great for if you have a standard contract or form - e.g. NDA, W-9 or Standard Contract for a program - which you can simply
  • Adobe Sign (formerly EchoSign) ↗I used to use this one prior to HelloSign.
  • Destination Legal ↗Need Contracts? Awesome templates here that have got you covered!!
  • Smartwaiver ↗Online waivers for your business.
  • Honeybook ↗Powerful client management software for handling contracts, proposals, invoicing, and payments all in one!

Scheduling & Calendars

  • Acuity ↗MY FAVORITE! Excellent system, preferred by many. Can be embedded in your site, too!
  • ScheduleOnce ↗An online booking calendar. Send clients a link to directly put themselves in your schedule.
  • Satori ↗I used Satori for years. It handles scheduling, contact management, contracts, questionnaires, AND payments via PayPal.
  • Calendly ↗Meeting scheduler.
  • BusyCal ↗(Mac only) - I call this "iCal on crack." It interfaces brilliantly with Google Calendars, too. I recommend
  • FantastiCal ↗for iPhone.

Social Media

  • Planoly ↗Plan, schedule and track your social media content.
  • Buffer ↗Super easy tool to schedule your social media content.
  • Later ↗Visually plan, schedule and analyze posts for Instagram, Facebook, Pinterest and Twitter

To-Do's/Task Management + Team Collaboration

  • Trello ↗I now use this for all of my team task management.
  • Asana ↗Awesome task management & team collaboration tool.
  • Slack ↗Great for team chat!

Video Conferencing & Phone Platforms

  • Zoom ↗My favorite! You can do Webinars through Zoom, too.
  • GoToWebinar ↗
  • Google Voice ↗I ported my San Francisco 415 phone number to Google Voice (so long, AT&T!), and have it set up so that when friends/family/clients call me, it rings me on both
  • Skype ↗

Virtual Assistance

  • Time, etc. ↗Trying this out now & so far so good!
  • FancyHands ↗Basic VA, booking appointments, making calls/doing research. Great place to start to begin wrapping your head around outsourcing/delegating tasks.
  • Upwork ↗I regularly hire people on Upwork now.
  • DesignPickle.com ↗
  • Undullify ↗a team to help you make graphics all the time for one low monthly price.
  • Magic ↗Personal assistant on demand.

Website Themes, Hosting, and Payments

The reading list

Books I recommend

My favorite reads on business, consciousness, and relationships, plus a few fun lists to keep you inspired.

See my Recommended Books →

Keep this list handy

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